ESSENTIAL TASKS

In close collaboration with the Director of Auxiliary Programs, the Auxiliary Program Coordinator supports the day-to-day execution of auxiliary programs, including Extended Day, Beyond the Classroom, Athletics, Extra Days, and Summer Programs.

CORE RESPONSIBILITIES ACROSS ALL AUXILIARY PROGRAMS

• Lead on-site daily operations during program hours, ensuring smooth transitions, accurate attendance, and appropriate supervision.
• Serve as the day-of operational contact for families, instructors, coaches, and staff regarding schedules, transitions, and real-time needs.
• Support coordination with instructors, coaches, leagues, and external partners during program hours; assist with materials, supplies, and real-time troubleshooting as needed.
• Assist with program communication, outreach, and administrative processes in collaboration with the administrative team.
• Perform other duties as assigned by the Director of Auxiliary Programs.

PROGRAM SUPPORT AREAS

• Summer Programs: Provide on-site logistical coordination and transition support during summer sessions, including daily check-in/out procedures, space readiness, student supervision support, and communication of real-time needs.
• Extended Day: Serve as the on-site supervisor for K-8 Extended Day each afternoon, supporting staff, overseeing student supervision and transitions, monitoring attendance and dismissal procedures, and communicating with families to ensure smooth and safe daily operations.
• Beyond the Classroom (Preschool–Grade 8): Provide hands-on operational support during program hours, assisting instructors and students as needed, managing transitions between classes and Extended Day, and ensuring accurate attendance and dismissal processes.
• Athletics (Grades 2–8): Provide on-site administrative and logistical support for practices and games, including some evening commitments during soccer season.
• Extra Days: Support coordination and full-day operations on professional development and conference days
  

QUALIFICATIONS

EDUCATION & EXPERIENCE

• Education: A Bachelor's degree from an accredited college or university in education or a related field is strongly preferred. 
• Experience: Minimum of two years of relevant experience in program coordination, education, youth programming, or a related field. Experience working with children in a school, camp, or enrichment setting is strongly preferred.

SPECIAL REQUIREMENTS

• Must be able to successfully pass a background check
• Ability to complete CPR/First Aid and MAT training
• Ability to travel within the Richmond region as needed
• Virginia driver’s license required

GENERAL KNOWLEDGE, SKILLS, AND ABILITIES

• Participates fully in a dynamic day school environment, serving as a professional role model who demonstrates honesty, accountability, respect, kindness, and inclusion toward all students and families.
• Builds and maintains strong, collaborative working relationships with faculty, staff, families, and community partners, communicating clearly and effectively in both written and oral forms.
• Demonstrates curiosity, creativity, flexibility, and a growth mindset in supporting student programs.
• Manages time and responsibilities effectively, multitasks calmly under pressure, supervises students appropriately, and completes tasks in a timely and professional manner.
• Adheres to school policies and procedures and learns new technologies and systems as required.

PHYSICAL REQUIREMENTS

• Ability to stand, walk, and move around for extended periods during supervision and activities, both indoors and outdoors.
• Ability to lift and carry materials or equipment weighing up to 25 lbs.
• The capability to walk up and down two flights of stairs.
• Ability to respond promptly to emergencies, which may involve running, lifting, or assisting children to safety.
• Alertness and ability to supervise children during physical activities, such as outdoor play, while ensuring a safe environment.

SABOT SCHOOL'S MISSION STATEMENT

Sabot School is a school designed to sustain children’s quest for meaning and understanding, harness the power of their theories and ideas, and guide their inquiry and research. In an environment that supports co-creation, collaboration and respectful exchange, we challenge our students to become effective communicators and disciplined thinkers, capable of solving problems in our increasingly complex world.